NRECA is committed to providing a safe, productive, and welcoming environment for all Event Participants in NRECA meetings, conferences, training programs, and events both online and in-person (“Events"). Event Participants (“Participants”) includes, but is not limited to attendees, speakers, exhibitors, staff, students, guests, hospitality or venue staff and vendors. All Participants are expected to abide by this NRECA Event Code of Conduct (“the Code”), which applies to all virtual and in-person meetings, venues, and social gatherings during the course of the event or program that may take place in locations outside the venue, including those sponsored by organizations other than NRECA but held in conjunction with NRECA Events (see “Side Meetings Policy" below).
NRECA has also adopted other policies related to the conduct of its Events with which all participants are expected to comply. Please note that NRECA reserves the right to modify or revise these policies at any time with or without notice. Updates or revisions will be communicated via NRECA's web sites, event mobile apps and other means as appropriate.
All reports of policy violations will be treated seriously and investigated promptly. At NRECA's sole discretion, Participants who have violated a policy may be removed from the Event or denied access to NRECA-sponsored meetings, events, and activities without refund of any applicable registration fee or other costs to the participant.
Any questions regarding the policies can be directed to:
Erin.Pressley@nreca.coop. Participation constitutes agreement to comply with the Code of Conduct and these policies as a condition of attendance.
NRECA EVENT CODE OF CONDUCT
EXPECTED BEHAVIOR OF ALL PARTICIPANTS
- Conduct yourself professionally, treating others with respect and courtesy at all times;
- Recognize that the Event is intended to create a safe place for the sharing of diverse thoughts, ideas, and perspectives;
- Communicate without engaging in personal attacks, harassment, intimidation or inappropriate language;
- Avoid any other behavior which harasses, disrupts or interferes with another’s performance or which creates an intimidating, offensive or hostile environment;
- Follow the Code as well as other applicable rules and policies, such as those related safety and health policies, the Event venue and other sites at which Event functions are being conducted; and
- Bring any unsafe, discriminatory, harassing, or aggressive behavior or speech to the attention of NRECA Event staff as soon as possible.
UNACCEPTABLE BEHAVIOR & CONSEQUENCES
- Harassment or intimidation of any kind, including, but not limited to, sexual harassment, offensive or physically threatening bodily contact, and intimidation or discrimination based on race/ethnicity, nationality, religion, age, gender, gender identity, sexual orientation, disability or appearance. Sexual harassment includes sharing of inappropriate or suggestive images or jokes and any unwelcome sexual advances or attention whether physical, virtual, or verbal.
- Physical or verbal abuse, physical or online threatening or stalking of another Event participant.
- Using vulgar or otherwise inappropriate language, including jokes.
- Aggressive, rude, emotional, erratic, unsafe or otherwise inappropriate behavior resulting from consuming too much alcohol or a controlled substance, including social situations outside the Event program and venue.
- Disruption of Event sessions or other Event functions in an Event venue or other site being used in connection with an Event.
- NRECA will not tolerate unacceptable behavior and reserves the right to take any action it deems necessary and appropriate in its sole discretion, including reprimand, removal from the Event without prior notice or refund, and exclusion from future Events.
REPORTING & INVESTIGATION OF UNACCEPTABLE BEHAVIOR
Suspected violations of this Code of Conduct or other Event policies should be reported to the Event sponsor or any member of NRECA staff while on site or online at the Event or as soon as possible. Suspected violations involving NRECA staff, members or contractors should be reported to NRECA's Human Resources Department at
firstname.lastname@example.org or in person to any member of NRECA senior management.
SAFETY & HEALTH POLICIES
NRECA is committed to supporting the health and well-being of all Event Participants and encourages all Participants to follow the guidance of this policy and the Centers for Disease Control (“CDC”) to help prevent the spread of illness. We encourage all participants to wear a mask if they have concerns about their own health risks or those of family members. We ask that all members, staff, and event participants respect individuals' decision to wear a mask or not.
You should be vigilant for new or unexpected symptoms that may indicate an infectious illness (e.g., flu, pink eye, COVID-19). If you have symptoms or if you have been diagnosed with an illness or infection that could spread to others, we ask that you stay home and do not participate in any NRECA Event. Examples of symptoms include fever, cough, sore throat, runny or stuffy nose, body aches, headache, chills and fatigue. You should also follow the
CDC Isolation and Precautions for People with COVID-19 if you test positive or suspect you have COVID-19.
Contact your doctor, or if you want to seek medical care while onsite, please contact the hotel concierge for information.
OTHER EVENT POLICIES
Payment in full is required in order to process all conference, meeting, and event registrations. We welcome payments in the form of American Express, MasterCard, and Visa. We regret that we are unable to accommodate requests for invoices. If you need assistance processing your registration online, please contact email@example.com.
SIDE MEETINGS AT NRECA EVENTS POLICY
NRECA understands that it may be convenient and economical to conduct various types of meetings in conjunction with an NRECA Event. To the extent that such “side meetings” do not conflict with or detract from the Event, these meetings are permissible. It is the policy of NRECA that no affiliate member, associate member, service member, sponsor, exhibitor, vendor and/or speaker will schedule and hold a side meeting (training meeting, demonstration meeting, member meeting, etc.) to which attendees of the NRECA Event are invited to attend that conflicts with the NRECA program agenda. Side meetings by affiliate members, associate members, service members, sponsors, exhibitors, vendors and/or speakers should only be held during non-scheduled program times.
INFORMATION DISCLOSURE POLICY
By executing and submitting the Registration form, you acknowledge that you are authorized to agree to its terms on behalf of (1) yourself, (2) your employer or the entity on whose behalf you are registering and (3) each of the individuals you are registering listed on the Registration form who are not minors (collectively "Registrants"). Registrants understand that their contact information – name and co-op – will be provided to the event sponsors, upon request, as a benefit of sponsorship. This information may be used by sponsors to provide registrants with information about their products and services.
NON-MEMBER ELIGIBILITY & REGISTRATION FEE
NRECA convenes members-only meetings throughout the year. These meetings are for NRECA member employees, directors, and consultants only. By registering for and attending these Events, the registrant acknowledges that he/she is one of these individuals and will not distribute or disclose information from any of these Events to anyone other than these individuals. Requests to attend from non-members will be considered on a case-by-case basis. All such non-member requests to attend must be submitted in writing (email messages are acceptable) to
firstname.lastname@example.org. NRECA's decision will be final and provided in writing. Non-members cannot register until permission has been granted. Additionally, non-members permitted to register must pay the non-member registration fee and agree to abide by the Photography Waiver, Disclosure Policy and this Code of Conduct. Substitutions are not allowed. No-shows and registrants failing to cancel prior to the first day of the meeting are responsible for paying the full registration fee and any pre-con, post-con workshops, courses, etc., if applicable. Special events or ticketed item fees are non-refundable. NRECA reserves the right to refuse or cancel ineligible registrations at any time and shall not be held accountable for any external fees associated with the cancellation.
INELIGIBLE REGISTRATION POLICY
All registrations are reviewed to ensure they meet the NRECA eligibility requirements. NRECA reserves the right to refuse or cancel all ineligible registrations at any time and shall not be held accountable for any external fees associated with any cancellation.
NRECA and its members are committed to complying with all applicable antitrust laws. While in many instances cooperatives have exclusive relationships with their members, cooperatives may be competitors in others, such as in the provision of non-electric services like propane or telecommunications services. As provided in NRECA's Antitrust Policy, the following sensitive issues should not be discussed during any part of the meeting: prices that your cooperative or others charge for products or services; costs or profit margins; salaries, wages, and benefits; allocating markets, customers, territories, or products; or agreements not to deal with another company.
If while at an Event a discussion begins on one of these topics, it is recommended that you leave the discussion. Please report any antitrust concerns promptly to NRECA staff at the meeting, or to the NRECA Office of General Counsel at 703-907-5846, and to your own cooperative's attorney. If you think there may be a legitimate reason for discussing price or cost information, please seek legal advice beforehand.