NRECA is committed to providing a safe, productive and welcoming environment for all participants and staff in NRECA meetings, conferences, training programs, and events both online and in-person (“Events"). All Event participants including but not limited to attendees, speakers, exhibitors, staff, students, guests and vendors, are expected to abide by this NRECA Event Code of Conduct, and this code applies to all space and situations in which NRECA meeting-related activities are being conducted, including virtual meetings and those sponsored by organizations other than NRECA but held in conjunction with NRECA Events (see “Side Meetings Policy" below). NRECA has also adopted a number of other policies related to the conduct of its Events with which all participants are expected to comply. NRECA will communicate and enforce these policies. Please note that NRECA reserves the right to modify or revise these policies at any time with or without notice. Updates or revisions will be communicated via NRECA's web sites, Event mobile apps and other means as appropriate. Any questions regarding the policies can be directed to: firstname.lastname@example.org. Participation constitutes agreement to comply with the Code of Conduct and these policies as a condition of attendance.
NRECA EVENT CODE OF CONDUCT
EXPECTED BEHAVIOR OF ALL PARTICIPANTS
Conduct yourself professionally, treating others with respect and courtesy,
Recognize that the Event is intended to create a safe place for the sharing of diverse thoughts, ideas and perspectives,
Communicate without engaging in personal attacks, harassment or intimidation,
Follow this Code of Conduct as well as other applicable rules and policies, such as those related to COVID-19 safety and health precautions, and those of the Event venue and other sites at which Event functions are being conducted, and
Bring any unsafe, discriminatory, harassing, or aggressive behavior or speech to the attention of NRECA Event staff as soon as possible.
UNACCEPTABLE BEHAVIOR & CONSEQUENCES
Harassment or intimidation of any kind includes, but is not limited to, sexual harassment, offensive or physically threatening bodily contact, and intimidation or discrimination based on race/ethnicity, nationality, religion, age, gender, gender identity, sexual orientation, disability or appearance. Sexual harassment includes sharing of inappropriate or suggestive images and any unwelcome sexual advances or attention whether physical, virtual or verbal.
Physical or verbal abuse, physical or online threatening or stalking of another Event participant.
Disruption of in-person Event sessions or other Event functions in an Event venue or other site being used in connection with an Event or in an online Event session or platform.
NRECA will not tolerate unacceptable behavior and reserves the right to take any action it deems necessary and appropriate in its sole discretion, including reprimand, removal from the Event without prior notice or refund, and exclusion from future events.
REPORTING & INVESTIGATION OF UNACCEPTABLE BEHAVIOR
Suspected violations of the Event Code of Conduct or policies should be reported to the Event sponsor or any member of NRECA management while on site or online at the Event or as soon as possible. Violations involving NRECA staff, members or contractors should be reported to NRECA's Human Resources Department at email@example.com or in person if after the Event.
All reports will be treated seriously and investigated promptly. At NRECA's sole discretion, policy violations may result in removal from or denial of access to NRECA-sponsored meetings, events and activities without refund of any applicable registration fee or other costs to the participant.
ADDITIONAL PANDEMIC SAFETY & HEALTH POLICIES: Staying Safe During the COVID-19 Pandemic: A Shared Responsibility
The health and safety of our members, staff and event participants is an enterprise-wide priority at NRECA. In addition to our Code of Conduct, all Event participants are expected to adhere to and abide by the safety and health protocols NRECA has implemented to protect against the spread of COVID-19.
PANDEMIC SAFETY & HEALTH POLICIES
While COVID-19 transmission and infection rates vary widely across the country for a variety of reasons, the Centers for Disease Control & Prevention (CDC) has stated that “the more people an individual interacts with at a gathering and the longer that interaction lasts, the higher the potential risk of becoming infected with COVID-19 and COVID-19 spreading." Let's demonstrate the 7th Cooperative Principle of Concern for Community and all do our part!
Protocol for Handling Event Participants Who Are “Close Contacts” of a COVID-19 Positive Person
As a reminder, NRECA’s policies are informed by CDC guidelines as well as state and local jurisdictions, which continue to change as more information is learned about the coronavirus and its variants.
As of 9/14/21, our policy is that if an Event participant has been identified as a close contact of a COVID-19 positive person (close = within 6 feet for 15 minutes or more of aggregate time), then that participant will be informed that —if fully vaccinated and symptom free—he/she may continue participation in the event.
The participant may elect to get a rapid test. (NRECA event staff may supply a rapid test if available or assist the person in locating a test near the event site.) If the participant does so and tests positive for COVID, he/she may not resume participation in the event.
If the participant is an NRECA employee, the Event POC must notify HR to determine the appropriate course of action. Event staff should maintain confidentiality of the employee’s health information to the extent possible.
What NRECA Is Doing as the Host of This Event
NRECA, working with the venue to follow local and state requirements and CDC recommended practices, is conducting this event with protocols aimed at limiting COVID-19 transmission risks, including:
Room layouts modified to enable social distancing
Modified food and beverage service
Providing hand sanitizer and disposable masks
Signs to provide reminders of protective measures
Extended or staggered breaks
Requirement for all attendees to perform a self-health check
For more information on the venue's protocols, please see the venue's web site.
What We're Asking You to Do as a Participant:
When deciding whether to register and attend: If you have any underlying health conditions or other risk factors that raise your likelihood of contracting COVID-19, you may want to reconsider attending this or other events at this time. Please see the CDC web site for more information:
Conduct a self-health check prior to and upon your arrival and each day of the event.
1. Do you have any of the following symptoms?
2. In the last 14 days, have you been in close contact with someone that has been diagnosed with COVID-19 when that person was contagious? (Close contact = within 6 feet for more than 10-15 minutes.)
If your answer to either of these questions is yes, then:
- Please stay away from the Event spaces and other participants.
- Contact your doctor, or if you want to seek medical care here, please contact the hotel concierge for information.
While at the event, you agree to:
- Follow the Venue's guidelines and protocols
- Follow the CDC guidelines, which include:
Regardless of your vaccination status, wear a mask covering your nose and mouth while indoors except when eating and drinking.
If you have not been fully vaccinated:
- Keep Your Distance =
- Stay a minimum of 6 feet apart from other people.
- Avoid handshakes, hugs, fist-bumps or high five.
- Protect yourself and others by wearing a mask.
Practice Healthy Behaviors:
Avoid touching your face.
Wash your hands or use hand sanitizer frequently.
Don't share things with others (pens or pencils, phones, chargers, ear buds, etc.).
Open doors w/touchless keys, paper towels or tissues.
These measures help to protect you and everyone around you, including other event participants, venue staff and other guests.
Your acknowledgement as an Attendee:
Attendee understands that the measures being taken by NRECA and the venue are for Attendee's safety and that of all event participants. Attendee acknowledges that despite these measures, COVID-19 is highly contagious and there is an inherent risk that Attendee may contract COVID-19 while participating in this event and Attendee knowingly assumes that risk. Further, Attendee accepts sole responsibility should Attendee become infected with COVID-19 while attending this event.
Attendee agrees to comply with NRECA's Event Code of Conduct and policies including all COVID-19 related protocols implemented by NRECA or the venue in order to protect as much as possible Attendee's health and safety and that of all the other event participants. Attendee also agrees that if Attendee observes noncompliance with or insufficiencies in the measures being taken, Attendee will do his/her part by promptly bringing this to the attention of NRECA's point of contact for this event. Finally, Attendee acknowledges understanding that by registering and/or participating, Attendee is agreeing to abide by these rules, policies and protocols as a condition of attendance and that noncompliance can cause Attendee to be denied admission to or removed from the event.
Other Event Policies
SIDE MEETINGS AT NRECA EVENTS POLICY
NRECA understands that it may be convenient and economical to conduct various types of meetings in conjunction with an NRECA event. To the extent that such side meetings do not conflict with or detract from the NRECA event, these meetings are permissible. It is the policy of NRECA that no affiliate member, associate member, service member, sponsor, exhibitor, vendor and/or speaker will schedule and hold a side meeting (training meeting, demonstration meeting, member meeting, etc.) to which attendees of the NRECA event are invited to attend that conflicts with the NRECA program agenda. Side meetings by affiliate members, associate members, service members, sponsors, exhibitors, vendors and/or speakers may only be held during non-scheduled program times.
INFORMATION DISCLOSURE POLICY
By executing and submitting the Registration form, you acknowledge that you are authorized to agree to its terms on behalf of (1) yourself, (2) your employer or the entity on whose behalf you are registering and (3) each of the individuals you are registering listed on the Registration form who are not minors (collectively "Registrants"). Registrants understand that their contact information – name and co-op – will be provided to the event sponsors, upon request, as a benefit of sponsorship. This information may be used by sponsors to provide registrants with information about their products and services.
NON-MEMBER ELIGIBILITY & REGISTRATION FEE
NRECA convenes several members-only meetings throughout the year, specifically the Annual Meeting, Regional Meeting and Legislative Conference. These meetings are for NRECA member employees, directors and consultants only. By registering for and attending these meetings, the registrant acknowledges that he/she is one of these individuals and will not distribute or disclose information from any of these meetings to anyone other than these individuals. Requests to attend from non-members will be considered on a case-by-case basis. All such non-member requests to attend must be submitted in writing (email messages are acceptable) to firstname.lastname@example.org. NRECA's decision will be final and provided in writing. Non-members cannot register until permission has been granted. Additionally, non-members permitted to register must pay the non-member registration fee (50% higher than the member fee) and agree to abide by the Photography Waiver, Disclosure Policy and the Meeting, Event and Activity Conduct Policy. Substitutions are not allowed. No-shows and registrants failing to cancel prior to the first day of the meeting are responsible for paying the full registration fee and any pre-con, post-con workshops, courses, etc., if applicable. Special events or ticketed item fees are non-refundable. NRECA reserves the right to refuse or cancel ineligible registrations at any time and shall not be held accountable for any external fees associated with the cancellation.
INELIGIBLE REGISTRATION POLICY
All registrations are reviewed to ensure they meet the NRECA eligibility requirements. NRECA reserves the right to refuse or cancel all ineligible registrations at any time and shall not be held accountable for any external fees associated with any cancellation.
NRECA and its members are committed to complying with all antitrust laws. While in many instances cooperatives have exclusive relationships with their members, cooperatives may be competitors in others, such as in the provision of non-electric services like propane or telecommunications services. As provided in NRECA’s Antitrust Policy, the following sensitive issues should not be discussed during any part of the meeting: prices that your cooperative or others charge for products or services; costs or profit margins; salaries, wages and benefits; allocating markets, customers, territories, or products; or agreements not to deal with another company.
If while at the meeting a discussion begins on one of these topics, it is recommended that you leave the discussion. Please report any antitrust concerns promptly to NRECA staff at the meeting, or to the NRECA Office of General Counsel at 703-907-5846, and to your own cooperative’s attorney. If you think there is a legitimate reason for discussing particular price or cost information, please seek legal advice beforehand.