Meeting, Event, and Activity Conduct Policy
NRECA strives to create a safe, productive and welcoming environment free from discrimination, harassment, and retaliation for all who participate in NRECA-sponsored meetings, events and activities (“Events”). For purposes of this policy, harassment includes, but is not limited to, sexual harassment, offensive or physically threatening bodily contact, and intimidation or discrimination based on race/ethnicity, nationality, religion, age, gender, gender identity, sexual orientation, disability or appearance. Sexual harassment includes any unwelcome sexual advances or attention, whether physical, virtual or verbal. Harassment, discrimination or intimidation of any kind will not be tolerated.
This policy applies to all who participate in NRECA-sponsored Events including, but not limited to, attendees, NRECA staff, sponsors, vendors, guests, contractors, students and exhibitors. Participation constitutes agreement to comply with this policy as a condition of attendance.
Suspected violations of this policy should be reported to Event sponsor or any member of NRECA management while on site at the Event or as soon as possible. Violations involving NRECA staff, members or contractors should be reported to NRECA’s Human Resources Department at email@example.com or in person if after the Event.
All reports will be treated seriously and investigated promptly. At NRECA’s sole discretion, policy violations may result in removal from or denial of access to NRECA-sponsored meetings, events and activities without refund of any applicable registration fee or other costs to the participant.
Photography Waiver Policy
By executing and submitting the Registration form, you acknowledge that you are authorized to agree to its terms on behalf of (1) yourself, (2) your employer or the entity on whose behalf you are registering, and (3) each of the individuals you are registering listed on the Registration form who are not minors (collectively “Registrants”). Registrants agree to allow NRECA to take and publish Registrants’ likeness using still photograph or motion video (“Images”) for use in the promotion of electric cooperatives, NRECA, and/or its affiliates in NRECA’s sole discretion. Registrants grant NRECA a non-exclusive, worldwide, royalty-free, and perpetual (for the duration of the applicable copyright) license to copy, crop, alter, touch up, edit, publish, display and distribute Images in whole or in part on basis, to use the Images without limitation in displays, print or electronic publications, advertisements and web sites, and without prior notification or any compensation.
Information Disclosure Policy
By executing and submitting the Registration form, you acknowledge that you are authorized to agree to its terms on behalf of (1) yourself, (2) your employer or the entity on whose behalf you are registering and (3) each of the individuals you are registering listed on the Registration form who are not minors (collectively “Registrants”). Registrants understand that their contact information – name, co-op, co-op address or email – will be provided to the event sponsors, upon request, as a benefit of sponsorship. This information may be used by sponsors to provide registrants with information about their products and services.
Non-Member Eligibility & Registration Fee Policy
NRECA convenes several members-only meetings throughout the year, specifically the Annual Meeting, Regional Meeting and Legislative Conference. These meetings are for NRECA member employees, directors and consultants only. By registering for and attending these meetings, the registrant acknowledges that he/she is one of these individuals and will not distribute or disclose information from any of these meetings to anyone other than these individuals. Requests to attend from non-members will be considered on a case-by-case basis. All such non-member requests to attend must be submitted in writing (email messages are acceptable) to firstname.lastname@example.org. NRECA’s decision will be final and provided in writing. Non-members cannot register until permission has been granted. Additionally, non-members permitted to register must pay the non-member registration fee (50% higher than the member fee) and agree to abide by the Photography Waiver, Disclosure Policy and the Meeting, Event and Activity Conduct Policy. Substitutions are not allowed. No-shows and registrants failing to cancel prior to the first day of the meeting are responsible for paying the full registration fee and any pre-con, post-con workshops, courses, etc., if applicable. Special events or ticketed item fees are non-refundable. NRECA reserves the right to refuse or cancel ineligible registrations at any time and shall not be held accountable for any external fees associated with the cancellation.
Ineligible Registration Policy
All registrations are reviewed to ensure they meet the NRECA eligibility requirements. NRECA reserves the right to refuse or cancel all ineligible registrations at any time and shall not be held accountable for any external fees associated with any cancellation.